Right person, right role, right place, right count, right time.
Just Say When turns the spreadsheet you already keep into a living schedule. No more email chains for time-off or swaps — requests, approvals, coverage, and payroll all live in one place. And you get your time back.
Invite-only pilot · no credit card, no sales call — it's free during the pilot.
Every hospital schedule starts life in Excel. Smart Import reads yours — roles, staff, shift patterns, even future time-off — and builds your whole unit automatically. You review, then go live.
Upload the Excel file you already maintain. Any layout — AI does the reading.
Staff, roles, shifts, and time-off are extracted and shown for your approval before anything is saved.
One click creates the unit, the roster, and a full draft schedule — ready to publish.
Just Say When was created by hospital staff who carry the schedule themselves. Every feature below exists because a real unit — pharmacists, nurses, managers — needed it on a real week.
You already know the five rights, Just Say When is your schedule's version: right person, right role, right place, right count, right time.
Standard shifts fill the grid on their own and coverage gaps light up before they bite. You publish; everyone sees it instantly.
Your staff send schedule requests and see everything on their phone — and their live schedule stays current in Google or Apple Calendar. No more "what am I working?" texts.
Approve or deny with one tap. Approved PTO clears the shift and flags any gap it leaves — nothing slips through.
Staff arrange their own coverage — two-way or multi-person — and it only reaches you for the final OK.
Hours, overtime, and per-shift detail export in the formats your timekeeper actually uses, including UKG.
Rotations, PGY levels, and program timelines schedule right alongside staff — one grid, no parallel spreadsheet.
A private, fully working sandbox unit staffed by famous scientists — approve their PTO, fill their gaps, publish their week. Nothing to install, nothing you can break.
Pharmacists and techs on one schedule — view them together or filtered apart. Day, evening, and overnight coverage.
Live demoRNs, aides, and unit clerk on 12-hour day/night rotations — with a charge nurse every shift.
Live demoDay and overnight inpatient coverage, clinic days, and attending pairings.
Just Say When is rolling out unit by unit, and onboarding is white-glove: send us the schedule you keep today and we'll have your unit live — usually the same week. Tell us a little about your team.